Accounts Payable Clerk

An excellent opportunity has arisen for an Accounts Payable Clerk in a strongly growing business based full-time in our Basingstoke office.

The advertised Accounts Payable Clerk role will sit alongside the existing Accounts Payable Clerk and have shared responsibility between the two employees of the tasks listed below.

·        Process purchase invoices and credit notes through Vantage, PTP and Baan

• Process intercompany invoices and credit notes through Vantage, PTP and Baan
• Review of employee credit card expenses on a monthly basis
• Administration of engineers expenses on a monthly basis
• Process Bacs and manual payments in Baan and banking platform ensuring approvals in line with DOA
• Post and allocate payments in Baan
• Monthly reconciliation of supplier accounts to supplier statements
• Respond to AP queries and resolve discrepancies with suppliers
• Set up new and maintain suppliers
• AP month end and year end processing including but not limited to

   

   

  • Reconcile AP ledger to the GL

  • Run AP aged creditor listing and clear debit balances
  • General overhead accruals and prepayment postings
  • Intercompany reconciliations on a monthly basis
  • Assist with audit matters

• Assist with AP payments forecast and manage payments to targets
• Comply with policies, procedures and internal controls including DOA (approval authorities)
• Maintain AP records and ensure processes are documented and kept up to date
• All other AP related tasks and ad hoc projects

Person Specification

• Transactional based role focusing on the day-to-day underpinnings of the accounts payable process
• Ability to effectively process and manage a high volume of transactional and processing work
• Pro-active ‘can do’ approach
• Experience of intercompany posting and reconciliation desired but not required
• Team player
• Tenacious with the ability to challenge non-compliance
• Excellent attention to detail and accuracy
• Ability to communicate clearly in a professional manner by phone, email and face to face
• Confident personality and able to use own initiative without constant supervision